Move In / Move Out Procedures

Move in and Move out Procedures

Use EBRHA's Move-In/Move-Out Checklist to establish unit condition upon move-in, before move-in and after move-out.

Security Deposits: This clarifies issues related to damage vs. normal wear and tear and security deposit deductions and regulations.

Move-in Procedures: Inspection and Walk-through

It is essential to conduct a pre-move-in inspection and walk-through in order to document the condition of the unit prior to occupancy.

Pre-Move-out Inspection 

• After a notice to terminate rental agreement has been given by resident, the resident must be notified in writing of their option to request and be present for a pre-move out inspection. Residents have the legal right to request an initial move-out inspection of unit.
• Using the checklist, conduct a walk-through with the resident, noting damage (not wear and tear).
• Be sure to have the resident initial each page of the checklist.

Determining Wear & Tear vs. Damage

• Rental owners should only make deductions for damages which are those caused by carelessness, abuse, thievery, mysterious disappearance, or accident.
• Deductions should not be made for “normal wear and tear”.

 
Normal Wear & Tear Examples

• Light scuffing on wood floors
• Discoloration of carpet
• Wobbly toilet
• Dirty window screen
• Chipped paint (minor)
• Sun damaged drapes

 
Damage Examples

• Locks replaced without permission
• Urine stain/odor in carpet
• Large hole in wall
• Pet scratches on wall
• Missing faucet handle
• Missing door
• Broken windows
  

Final Walk-through

• Owner may perform a final inspection after the resident moves out.
• Use the deduction checklist to record any additional damages discovered.
• Best practice: Take photos or video of any damages and keep with your records.